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Special Resolution online voting now available

The Board of Directors of BlueShore Financial Credit Union is proposing to update the Credit Union Rules, requiring a Special Resolution vote of the membership. Eligible members now have access to easy, convenient and secure online voting to make their opinion known.

Make your opinion known

We strongly encourage all members to participate in the Special Resolution vote this year. The Resolution deals with a number of changes to the Credit Union Rules, including requirements for Membership Share ownership, governance practices for director nominations and tenure, and more. Details of the proposed changes are available here and in the AGM package mailed to you.

The voting deadline is 5:00pm, April 5, 2019.

What you need to know

  • Information required to cast your vote: You will need your BlueShore Relationship Number (found in Online Banking or your monthly account statement) and your Date of Birth; this information is used to authenticate your identity.
  • Voting eligibility: You must be a member in “good standing” as of December 31, 2018. This means that you are 19 years of age or older, own the requisite number of Class A Membership Shares (see FAQ below for more details) and have no credit delinquencies greater than 60 days.

If you are voting on behalf of a Business or Corporation

Many businesses have multiple signers on their BlueShore accounts. Only one vote can be cast by each organization, so there is an extra step involved if you are acting in this capacity. You will be asked to confirm that you are the individual authorized to vote on behalf of the organization; once one authorized representative has cast a ballot, others will be blocked from voting.

And if you are both a personal and a business member of BlueShore Financial, you will vote your personal ballot first, and then be required to have another individual vote on behalf of the business. This is to respect the principle of “one member, one vote”. If the individual voting on behalf of the business is not an authorized signer, they should call the Solution Centre at 604.982.8000 (1.888.713.6728) to obtain a mail voting package.

Frequently Asked Questions

Who is eligible to vote?

Members must be at least 19 years old, hold the correct number of shares, and not be more than 60 days delinquent in any obligation to BlueShore as at December 31, 2018.

The correct number of shares is as follows:

  • Regular Member: $25
  • Senior Member (age 59 and over): $5
  • Non-profit/charity Member: $5
  • Business Member: $25
When is the voting period?

Voting will open on March 8 and close on April 5, 2019 at 5:00pm.

How do personal members vote?

A link to access the external voting website will be posted within Online Banking, on the public website (blueshorefinancial.com/vote) and will be emailed to members eligible to vote. Personal members will use a combination of their Relationship Number (found in Online Banking or on monthly account statements) and their Date of Birth to log-in to the secure voting portal.

What if I have multiple Relationship Numbers?

Log-in using any Relationship Number. If you try to vote a second time using a different Relationship Number, the system will inform you that you have already voted.

What if I do not want to vote online?

Please call the Solution Centre to request a paper ballot. We will be pleased to mail you a voting package.

How do business members vote?

Business members will also be able to vote online using a combination of the Relationship Number of the business, along with their own Date of Birth.

Only one vote can be cast by each business. You will be asked to confirm that you are the individual authorized to vote on behalf of the organization (typically an authorized signer for the business); once one person has cast a ballot, others will be blocked from voting.

What if a member is both a personal member and a business member?

An individual that is both a personal and business member will vote their personal ballot first, and then be required to have another individual vote on behalf of the business. This is to respect the principle of “one member, one vote”. If the individual voting on behalf of the business is not an authorized signer, they will have to call the Solution Centre to obtain a mail ballot.

What if I am an unincorporated association (e.g. community group such as a children's sports team)? How do I vote?

Because unincorporated associations are required to be sponsored by a personal member in order to be admitted to the Credit Union, they are not members in their own right and therefore do not have a separate vote from the sponsoring member’s vote.

Is BlueShore Financial using an outside provider to conduct the vote?

Yes. BlueShore Financial has contracted Credit Union Executive Society (CUES) to conduct the online vote, which allows BlueShore Financial to remain at arm’s length and guarantees confidentiality.

According to the Rules, the official Returning Officer must be from our external audit firm (KPMG). Any paper ballots will be mailed to KPMG who will manually enter them into the CUES online system.

What personal information is being sent to voting system provider (CUES) and external audit firm (KPMG)?

For personal members, CUES will receive Relationship Numbers and Dates of Birth only. No names or other identifying information will be sent to CUES. KPMG will receive this information and the names of individuals voting by mail ballot, as they are required to sign the Authentication Envelope.

Because business members are required to fill out a Designation of Corporate Representative Form, CUES and KPMG will also receive the names of the owners of the business, as well as the name of the person authorized to vote on behalf of the business. CUES and KPMG are bound by contract to destroy all of this information upon completion of the election.

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